The college’s Academic Calendar has specific dates for adding, dropping, and withdrawing from courses. The responsibility for making course adjustments rests with the student. It is recommended that students check their course registrations periodically for accuracy and confirmation of change requests submitted to their advisor. A student cannot receive a grade for a course in which he or she is not officially registered. Conversely, a student remains enrolled in a course(s) and is responsible for fulfilling course requirements until a Drop or Course Withdrawal request has been approved by his or her advisor.
Adding Courses
Students may add courses and make credit adjustments to variable credit courses until the end of the first week of classes of the full fall and spring semesters. The deadline for shorter academic sessions is proportional to the length of the session. Refer to the Academic Calendar for deadlines to add courses. Requests to add courses must be submitted through PowerCAMPUS Self Service. Requests to change credit hours for variable credit courses must be submitted through myRegistrar using a permission form.
Dropping Courses
Students may drop courses until the end of the first week of classes of the full, 15-weekfall and spring semesters. The deadline for 8-week academic sessions is 2 days after course start date. Refer to the college’s Academic Calendar for deadlines to drop courses. Courses dropped during this period will not appear on the student’s academic transcript. Requests to drop courses must be submitted through PowerCAMPUS Self Service.
Withdrawing from Courses
Students may withdraw from a course without grade penalty between the end of the drop period and completion of 61% of the full fall and spring semesters. The deadline for shorter academic sessions is proportional to the length of the session. Refer to the college’s Academic Calendar for deadlines to withdraw from courses. Students wishing to withdraw from a course after the Add/Drop deadline should submit an electronic Course Withdrawal form located in the myRegistrar site. Courses will appear on the student’s academic transcript with a grade of either W (Withdrawn) or WA (Administratively Withdrawn) depending on the circumstances.
Grades of W and WA are not factored in the grade point average. Students who do not register by the end of the add/drop period for the semester will be withdrawn from the college.
A grade of F (Failure) will be posted to the student’s transcript for any course(s) from which the student is withdrawn after the deadline to withdraw from courses, whether student or faculty member initiated. A faculty member may withdraw a student from a course at any time during the semester by providing a written explanation and notification to the academic vice president and dean of faculty, the registrar, the advisor and the student.
After receiving a grade of F in a course, the student may retake the course. The new grade will replace the F in computing the grade point average, but both grades will be reflected on the student’s transcript.
Attendance Policy for Online Students
Colby-Sawyer College expects students to participate in all instructional activities. Student “attendance” in online courses will be defined as active participation in the course as described in the individual course syllabus. Online courses will, at a minimum have weekly mechanisms for student participation, which can be documented by either submission/completion of assignments and/or communication with the instructor.
Students who do not complete the course attendance requirements within the add/drop period for the course will be dropped from the course. (The add/drop and withdrawal dates are listed on the Academic Calendar). Students who fail to maintain active participation in an online course as defined in the course syllabus will be administratively withdrawn.
Students may withdraw from a course after the add/drop period has ended with grade penalty but will not be eligible for a full tuition refund. Students are responsible any outstanding balances owed to the college.